Unconventional Office Administrator
Do you want the opportunity to learn and be challenged in a growing and vibrant high tech company? Do you love working in a small team where you can make meaningful contributions in many areas?
ActiveState is a leading provider of tools and services for dynamic languages such as Perl, PHP, Python, Ruby and Tcl all over the globe. We are offering a unique opportunity to be part of our small, vibrant company. We are seeking for a talented, reliable, energetic and unconventional office administrator to join us. This is an initial 6-month full-time contract opportunity which may lead to permanent opportunity in the future.
The successful candidate will need to have proven experience, and be highly organized, adaptable, and able to undertake multiple priorities effectively. The majority of the responsibilities will be administrative/clerical mainly supporting Finance, so we would also require this candidate to have strong computer and analytical skills. Some relevant experience, possibly worked for a small to medium sized company or even start-ups. We invest in our people so there is also opportunity to expand the role.
You will oversee the day-to-day office operations with the objective to improve or build the most effective workplace for ActiveState.
We know these aren't regular receptionist type qualifications, so we are willing to compensate you accordingly through a very competitive salary and benefit package.
Responsibilities
Here are the responsibilities we would like you to undertake:
Finance Support duties
- Accounts Receivable (collections, data entry and accounts reconciliation)
- Accounts Payable (data entry and purchase orders)
- Other Finance Support duties
- Receptionist duties: greeting visitors, responding to general inquiries, fax and mail distribution
- Preparing packages, promotional swag materials, shippable orders and preparation of documents for international shipments such as commercial invoices, etc. and arranging for couriers.
- Keeping up the overall "look and feel" of the office. You own it and take pride in it!
- You will manage inventory of all office and kitchen supplies and other facilities needs.
- Primary liaison with building management and outside contractors for facility logistics.
- General clerical duties, photocopying, filing, and sending faxes.
- Scheduling and arranging meeting and travel logistics.
- Other administrative duties and assisting other departments as needed.
Requirements
- Minimum 3 - 5 years administrative experience in an office environment
- Knowledge of basic Accounting or bookkeeping practices: 1-2 years of basic accounting experience
- Proficiency in MS-Office
- Excellent written and oral communication skills
- Previous experience in Customer Service or Accounts Receivable an asset
- Able to maintain confidentiality of information
Work Environment
We're on the top floor of the United Kingdom building in downtown Vancouver. We have an amazing view of the water and north shore mountains, and an open concept office complete with stocked kitchen, beer fridge, and a Nintendo Wii in the playroom!
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